Venues · Labor brokers · Rental houses
Downstage Digital makes the back office of live events run like one system. We connect the booking, ticketing, crew scheduling, payroll and accounting tools you already pay for, and build the small custom pieces that fill the gaps between them.
The re-keying tax
Venues run Prism or Opendate. Labor companies run Flex, LASSO or a scheduling app. Everyone runs QuickBooks. Then someone spends their night moving numbers from one to the next. That retyping is where money and sleep get lost.
Ticket, bar and merch revenue never land in one report, so the show P&L shows up days late.
Overtime, minimums and meal penalties get figured by hand, and payroll and client invoices drift apart.
Sub-rentals tracked on paper, damage fees chased by email, and nobody can say what a job actually made.
Who we serve
The venue books it, the labor company staffs it, the rental house supplies the gear. We work across all three because they all work the same nights.
Independent venues · Promoters · Festivals · Production and AV companies
Stagehand and crew companies · Event staffing agencies · Union signatory employers
AV, lighting, staging and backline · Tent and party rental · Touring backline shops
A two-week, fixed-price review of how data moves through your business. We map every system you use, count the hours lost to re-keying, and hand back a prioritized fix list with prices attached. If you go ahead with a build within 30 days, the audit fee is credited toward it.
Packages
Every build is priced for the outcome, not by the hour, and comes with ongoing support so it keeps working when a vendor changes something.
Pulls final settlements from Prism or Opendate along with ticket, bar and merch sales into one show P&L, then posts it to QuickBooks automatically.
Takes clock-in data from your crew app, applies your rate rules (overtime, minimums, meal penalties, union scales) and pushes clean hours to payroll and client invoices.
Feeds web orders, sub-rentals, crew time and damage or late fees into your rental system and QuickBooks, and reports profit per job and use rate per item.
One screen with show or job margin, labor cost, AR aging and cash, refreshed every day. For owners who are tired of waiting on month-end to know how they did.
How it works
You talk to the same people from the first call to go-live. Nothing reaches you until we've tested it against your real show or payroll data.
Audit call, system access, and a plain-language spec you sign off on before anything is built.
Your spec becomes data mappings, connection points and test cases.
One-week sprints, with a short recorded demo at the end of each so you always know where things stand.
We run it against your actual settlements, timesheets or orders and check the numbers before you see it.
A walkthrough with your team and a one-page runbook that explains what runs, when, and what to do if something looks off.
Alerts on failed syncs and fixes inside an agreed window, so a vendor update doesn't turn into your problem.
Why us
Holds, settlements, call times, overtime, 1099 versus W-2. We speak the language, so you don't spend the first month teaching it.
Your data
Tools we work with
Product names are trademarks of their respective owners. Downstage Digital is an independent firm and is not affiliated with or endorsed by these companies.
Get in touch
Tell us what you run and where it hurts. We'll reply within one business day to set up a short call, and if it makes sense, scope an Ops Audit.
